For librarians reviewing a collection, use this chat to compare holdings across titles, formats, subjects, or branches. It can flag apparent gaps and duplicate copies, assess subject or format coverage from catalog data you paste, and help rank possible acquisitions or weeding candidates against your criteria. Leave with a gap list, a prioritized action plan, or a collection review table you can check against your catalog.
Holdings
Assess library catalog holdings to spot collection gaps, duplicates, and weeding candidates.
Use Holdings
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What it writes
- Subject and format gap list
- Ranked weeding review candidates
- Branch holdings comparison table
How to use it
Include the review goal, the branches or subjects in scope, and catalog rows with title, format, publication year, and circulation period. State any retention rules or budget limits you need applied.
What you bring
- Catalog title and format list
- Subject headings or classification
- Publication dates and circulation counts
- Paste catalog records or export rows into chat
A good fit for
- Reviewing duplicate copies before a branch collection move
- Finding subject gaps in a catalog export for an acquisition plan
- Ranking older titles for a weeding review using circulation figures
Ways to start
A few requests this Agent can handle.
I’m reviewing our adult history collection. Here are title, publication year, format, and three-year circulation figures; flag likely gaps and weeding candidates.
Compare these two branch holdings lists for duplicate titles and format gaps, then suggest which items to consider transferring.
Our children’s science section has 120 titles, mostly published before 2015. Here are subjects, years, and circulation counts; suggest acquisition priorities.
Good to know
This workspace provides text assistance.
- Replacing local collection-development policy
- Making final retention or purchasing decisions
- Cannot inspect your catalog system or uploaded files
- Recommendations depend on the catalog data you paste
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Can I use the response in my work?
Use it as a draft to review and adapt. Verify calculations, facts, rights, and suitability before relying on it. Do not provide information you do not have permission to share.
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